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TREASURY DEPARTMENT,
UNITED STATES SUBTREASURY,

Chicago, Il., January 28, 1913. To the honorable the SECRETARY OF THE TREASURY,

Washington, D. C. Sir: I beg to acknowledge receipt of your telegram of even date. received after the close of business, as follows: “ Your office number to be stamped on paid checks is two hyphen twenty." Respectfully,

F. C. RUSSELL, Acting Assistant Treasurer United States.

[Telegram.)

TREASURY DEPARTMENT,

PUBLIC MONEYS DIVISION,

Washington, January 28, 1913. ASSISTANT TREASURER UNITED STATES,

Chicago, I.: Your office number to be stamped on páid checks is two hyphen twenty.

BAILEY.

[Telegram.)

Chicago, ILL., January 27, 1913. TREASURY DEPARTMENT,

Washington, D.C.: Please wire number for designation of this office so that stamps required by paragraph ð of circular of 18th instant, supplementary to department Circular 5, may be prepared and ready for use 1st proximo.

RUSSELL Acting Assistant Treasurer.

[Telegram.]

CHICAGO, ILL., January 28, 1913. TREASURY DEPARTMENT, Washington, D. C.:

It is claimed that the local depositaries are not active depositaries and that instructions contained in department Circular No. 5 do not apply to them. Should not these banks pay all Government warrants and checks presented to them on and after February 1? This office understands that all banks on list furnished by Treasurer United States January 15, 1913, are active depositaries.

RUSSELL Acting Assistant Treasurer.

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JANUARY 30, 1913. The Assistant TREASURER UNITED STATES,

Chicago, Ill. Dear Sir: Replying to your telegram of the 28th instant, you are advised that Treasury Department Circular No. 5 applies to all national banks which have been designated as active depositaries. The only banks excepted are those designated as special depositaries; that is, those having a fixed sum on deposit which is not increased or decreased from day to day. (See par. 1 of circular letter of Jan. 18, 1913; copy inclosed.) Respectfully, yours,

R. O. BAILEY, Assistant Secretary.

TREASURY DEPARTMENT,

UNITED STATES SUBTREASURY,

Chicago, III., January 27, 1913. To the honorable the SECRETARY OF THE TREASURY,

Washington, D. C.
Sir: I beg to confirm telegram to you of even date, as follows:

Please wire number for designation of this office, so that stamps required by paragraph 5 of circular of 18th instant, supplementary to department Circular 5, may be prepared and ready for use 1st proximo. Respectfully,

F. C. RUSSELL, Acting Assistant Treasurer United States.

TREASURY DEPARTMENT,
UNITED STATES SUBTREASURY,

Boston, Mass., February 1, 1913. Hon. R. O. BAILEY,

assistant Secretary of the Treasury, Washington, D. C. Sir: I am in receipt of your letter of the 30th ultimo, in which you state that the department expects to adopt some protective plan to check up disbursing officers' balances, based in accordance with the suggestion contained in my letter to you of January 24.

Certainly some such plan must be comprehensively developed, as the responsibility of the payment of overdrafts as at present outlined is so divided as to appear unsatisfactory either to the Secretary's or the Treasurer's office. Respectfully,

G. H. DOTY, Assistant Treasurer United States.

TREASURY DEPARTMENT,
UNITED STATES SUBTREASURY,

Boston, Mass., January 31, 1913. The honorable the SECRETARY OF THE SECRETARY,

Washington, D. C. Sir: Referring to my letters of January 21 and 24, together with the partial reply contained in the letter of the Hon. R. O. Bailey, dated January 22, and department Circular No. 5, dated January 9, I beg to say that this office will endeavor by all possible means to carry out, with full protection to the interests of the Government, the definite orders issued by your direction and contained in paragraph 3 of said circular, which says: “Assistant treasurers shall

pay all such warrants and checks." It must be recognized, however, that this office will have, after Fehruary 1, no absolutely accurate method of ascertaining balances to the credit of disbursing officers, and the ultimate financial responsibility for any overdraft on balances not maintained at the Boston Subtreasury properly rests with the Treasury Department. Due care will be taken and responsibility assumed by the assistant treasurer for the proper identification of authentic and authorized signatures and indorsements on all checks presented for payment, but the danger and financial responsibility of overdrafts by disbursing officers on their Washington balances, the amounts of which the assistant treasurer will have no knowledge, can not justly nor legally be placed

upon him.

This letter is written so the official record may show that the assistant treasurer at Boston can not assume, nor is it right to expect him to assume, for himself or his bondsmen, this new and additional personal financial responsibility for errors which may occur in carrying out orders from his superior, the honorable Secretary of the Treasury, which require implicit obedience. Respectfully,

G. H. DOTY, Assistant Treasurer United States.

JANUARY 30, 1913. Hon. GEORGE H. DOTY,

Assistant Treasurer United States, Boston, Mass. DEAR SIR: Replying to your communication of the 24th instant relative to payment of warrants and checks, you are advised that within a day or two you will receive a circular containing facsimile signatures of clerks designated to sign pension checks. Each disbursing officer has been requested by circular letter of January 23 (copy inclosed) to furnish each active designated depository bank, or the assistant treasurer in his locality, with his signature, verified in such manner as the bank or assistant treasurer may desire. By this means you will be enabled to provide yourself with signatures of those officers whose checks you frequently pay.

With reference to checks being drawn in excess of an officer's balance, the department expects to adopt the plan suggested in your letter, namely, that whenever a disbursing officer presents his check to a bank or an assistant treasurer with a request for cash the bank or assistant treasurer may wire the Treasurer of the United States if in doubt as to the amount of the officer's balance. Very truly, yours,

R. O. BAILEY, dssistant Secretary.

TREASURY DEPARTMENT,
UNITED STATES SUBTREASURY,

Boston, Jass., January 24, 1913. Hon. R. O. BAILEY,

Assistant Secretary of the Treasury, Washington, D. C. Sir: Referring to your letter of the 22d instant, in which you state that if a warrant or check is paid by me upon presentation in due course of business, after “observing due precautions as at present, and the same is rejected later by the Treasury office at Washington, I will have ample recourse against the indorsers, I beg to say that the words "ample recourse ” do not seem to apply in the following case:

A disbursing officer, say of the Army or Navy, presents at the counter his check, indorsed by himself, for $50,000 or $75,000 and for which he desires cash. This officer's bond and private fortune, against which I am supposed to have "ample recourse," may amount to $10,000, or perhaps a great deal less. After February 1 there will be no possible way of ascertaining the balance on hand to this officer's credit, as at present, except by prompt communication to the Treasurer, holding payment until reply and due authorization.

In order to fully protect the interests of the Government and to cover the individual responsibility of the assistant treasurer, this appears to be the only course to pursue, and in this connection I suggest code words be employed embodying sentences somewhat similar to this: (1) Wire to-day's balance to credit of

; or(2)

presents check for dollars. Is his balance sufficient to meet this draft? Answer.

I am informed by the Treasurer, in a letter dated January 23, of a new code word embodying the sentence “ Balance to credit of disbursing officer referred to in your letter or telegram,” which shows that some such protective action as I have outlined is contemplated by the department. Respect fully,

G. H. Doty, Assistant Treasurer United States.

JANUARY 22, 1913. Hon. GEORGE H. DOTY,

Assistant Treasurer United States, Boston, Mass. DEAR Sir: Replying to your communication of the 21st instant addressed to the Secretary of the Treasury relative to Treasury Department Circular No. 5, dated January 9, 1913, you are advised that it is contemplated that assistant treasurers paying warrants and checks “ observing the same precautions as at present,” shall pay the same only when presented in due course of business by a responsible holder. If å warrant or check is paid by you under these conditions and on examination in the treasurer's office is rejected, you will have ample recourse against the indorsers. Very truly, yours,

R. O. BAILEY, Assistant Secretary.

TREASURY DEPARTMENT,
UNITED STATES SUBTREASURY,

Boston, Mass., January 21, 1913. The honorable the SECRETARY OF THE TREASURY,

Washington, D. C. Sir: Under paragraph 3, department Circular No. 5, January 9, 1913, the following clause occurs: “Assistant treasurers shall pay all such warrants and checks, observing the same precautions as at present.”

I desire to ask specific instructions under said clause, as one of the important precautions now observed at this office in the payment of disbursing officers' checks is to keep accurate account of all balances, and not to permit the overdraft of any such credit. With the balances to the credit of disbursing officers carried at Washington, how is the assistant treasurer to assure himself of the right of a disbursing agent to cash checks for indeterminate amounts over the counter or when presented in due course of business through the clearing house! Will the Treasurer of the United States assume the financial responsibility of such transactions, provided the identification, the signature, and the indorsements are all in proper form, or will the final responsibility rest on the disbursing officer whose signature is properly attached to said check ? Respectfully,

G. H. Doty, Assistant Treasurer United States.

FEBRUARY 4, 1913. THE ASSISTANT TREASURER UNITED STATES,

Baltimore, Md. Sir: Herewith are returned requisitions for disbursing funds to be placed to your official credit with the Treasurer of the United States, with the information that the amounts thereof have been placed to your official credit here in accordance with the schedule furnished by you of the balances standing to the official credit of disbursing officers and deposited in the Treasurer's general account, as instructed by department Circular No. 5, dated January 9, 1913, and circular letter of January 18, 1913.

Your checks on this account will hereafter be drawn on the Treasurer at Washington against the funds transferred. Respect fully,

R. O. BAILEY, Assistant Secretary.

JANUARY 28, 1913. The ASSISTANT TREASURER UNITED STATES,

Baltimore, M. Sir: Replying to your letter of the 27th instant, you are advised that balances of the accounts of postmasters and those of the United States courts will remain with your office as formerly, but you will forward checks of the United States pension agent that are paid by you after February 1, 1913, with the checks of other disbursing officers as provided in paragraph 7 of department circular dated January 18, 1913.

The designation of your office to be placed on checks paid by you is No. 7-26, and you are authorized to purchase the stamps necessary for the purpose, charging the amount thereof in your account of contingent expenses, Independent Treasury, 1913, for current quarter. Respectfully,

R. O. BAILEY, Assistant Secretary.

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