settlement of separate accounts by the auditors of the Treasury Department, a separate number shall be assigned for each department or official capacity. 3. A number has been assigned for each disbursing officer now in the service, and for each former disbursing officer having checks outstanding. A number shall be assigned for each new disbursing officer by the Treasurer of the United States upon opening his ac count. 4. No disbursing officer shall issue a check on the Treasurer of the United States without having his numerical symbol printed, stamped, or written in the lower right-hand corner thereof. So far as possible, each disbursing officer will be supplied with checks having his individual number printed thereon. In case an officer uses checks on which his number has not been printed, or uses checks bearing the number of another disbursing officer, proper additions or alterations shall be made, so that the checks shall bear the individual numerical symbol of the issuing officer; otherwise such checks when paid are liable to be charged to the wrong account in the treasurer's office. 5. Each numerical symbol shall be composed of five digits. The first digit shall represent the department, 0 to 8 representing the nine executive departments in the order of succession and 9 representing miscellaneous services. The second digit shall represent a service or class of officers within a particular department. The three remaining digits 001 to 999, shall be used for designating individuals of a particular class. For example, in the symbol 52,147 the digit 5 represents the Navy Department, the digit 2 the Pay Corps of the Navy, and the digits 147 the number of an individual officer of the Pay Corps. 6. The following classes have been established. Should it be found necessary to establish a new class an unassigned number under the proper department shall be used. 11,000 Disbursing agent, Bureau of Engraving and Printing. 12,000 Customs officers-Disbursing account, Customs Service. 13,000 Customs officers-Special-deposit account. Customs Service. 14,000 Internal-Revenue Service. 15,000 Mints and assay offices. 16,000 Independent Treasury. 17,000 Treasury warrants, interest checks, Secretary's special-deposit checks. 18,000 Life-Saving Service. 19,000 Special and miscellaneous (including customs officers acting as special disbursing agents for public buildings, Public Health Service, and Revenue-Cutter Service). 25,000 Signal Corps. 26,000 National Homes for Disabled Volunteer Soldiers. Disbursing officers, Organized Militia. 27,000 29,000 Special and miscellaneous. 30,000 DEPARTMENT OF JUSTICE. Disbursing clerk of the department. 31,000 United States marshals. 32,000 Wardens of penitentiaries. 33,000 Treasurer, National Training School for Boys. 34,000 Clerk, Court of Appeals, District of Columbia. 35,000 Cutodian, Court of Appeals Building, District of Columbia. 36,000 Chief Clerk, Court of Claims. 37,000 Supreme Court, District of Columbia. 39,000 Special and miscellaneous. 51,000 Navy allotment office. 52,000 Navy Pay Corps. 53,000 Marine Corps-Paymasters and quartermasters. 54,000 Officers on recruiting duty. Masters, naval auxiliary service. 55,000 59,000 Special and miscellaneous. DEPARTMENT OF THE INTERIOR. 68,000 Beneficiaries-Government Hospital for the Insane and Columbia Institution for the Deaf. Customs officers-Special deposits, sales of food samples. 79,000 Special and miscellaneous. DEPARTMENT OF COMMERCE AND LABOR. 80,000 Disbursing clerk of the department. 81,000 Lighthouse Service. 82,000 Customs officers-Disbursements, Steamboat-Inspection Service. 83,000 Customs officers-Special-deposit account. 84,000 Disbursing agent, Coast and Geodetic Survey. 85,000 Chiefs of parties, Coast and Geodetic Survey. 86,000 Bureau of Foreign and Domestic Commerce. 89,000 Special and miscellaneous. 90,000 Legislative MISCELLANEOUS. 91,000 Secretary of the Senate. Clerk, House of Representatives. Sergeant at Arms, House of Representatives. Superintendent, Library Building and Grounds. 92,000 Permanent independent offices, commissions, etc.- Government Printing Office. Interstate Commerce Commission. Civil Service Commission. Isthmian Canal Commission. Superintendent, State, War, and Navy Department Building. 93,000 Temporary independent boards, commissions, etc. 94.000 District of Columbia. 95,000 Government in the Territories. 99,000 Special and miscellaneous. FRANKLIN MACVEAGH, Secretary. Issue, care, and use of disbursing officers' checks. [1913. Department Circular No. 8. Public moneys.] TREASURY DEPARTMENT, OFFICE OF THE SECRETARY, Washington, February 27, 1913. To disbursing officers of the United States and others concerned: The following instructions relative to the issue, care, and use of disbursing officers' checks are hereby promulgated: 1. All blank checks on the Treasurer of the United States for use by disbursing officers shall be issued by the Secretary of the Treasury, Division of Printing and Stationery, to whom all correspondence relating thereto should be addressed, and only blank checks thus issued shall be used by disbursing officers in drawing checks on the Treasurer of the United States. 2. The Chief of the Division of Printing and Stationery, as well as others who may issue blank checks to disbursing officers, shall keep a complete record of the class, numerical symbol, and serial numbers of all checks issued, and of the transfer to another disbursing officer or return to the issuing office of unused checks. 3. A disbursing officer receiving a supply of checks shall receipt for the same to the issuing officer (to the Director of the Bureau of Engraving and Printing, in case of a new issue on requisition), and when he ceases to act as a disbursing officer or agent he shall return the unused checks to the Chief of the Division of Printing and Stationery, retaining with his official records the stubs or register of checks issued by him. In case one disbursing officer is succeeded by another, the officer relieved may transfer his unused checks to his successor, retaining for file with his official records the stubs or register of checks issued. The successor may temporarily use the checks of the former disbursing officer by striking out his predecessor's numerical symbol and inserting his own until such time as he can secure a supply of checks with his own numerical symbol printed thereon, after which the unused checks of his predecessor shall be returned to the Chief of the Division of Printing and Stationery through the official who issued them. 4. Should a disbursing officer or agent make an erasure or alteration on any of his checks he shall certify across the face of the check to the correctness of such erasure or alteration. 5. Spoiled or canceled checks shall be sent quarterly, by each disbursing officer, direct to the Auditor for the Treasury Department. by whom his accounts are settled, for preservation and future refer ence. 6. For the interest of all concerned, the greatest care should be exercised in the custody of blank checks. Keep under lock and key when not in use. 7. No disbursing officer shall issue a check on the Treasurer of the United States until after he has ascertained his individual numerical symbol from the Treasurer of the United States, which numerical symbol shall be printed, stamped, or written in the lower right-hand corner of each check. 8. Checks rendered obsolete by the new forms issued under the provisions of department Circular No. 5, dated January 9, 1913, shall be returned to the official from whom received for record, after which that official shall send to the Secretary of the Treasury, Division of Printing and Stationery, all such checks originally issued from that division. 9. Requisitions for blank checks shall be made on the Secretary of the Treasury. Division of Printing and Stationery, on the form prescribed by the department, allowing six weeks time for the printing and delivery of the checks, and for a quantity sufficient to last six months, unless for good reason (which should be stated on the requisition) the quantity should be more or less than six months' supply. 10. Department Circular No. 30. dated June 25, 1909, which requires that on checks of United States disbursing officers the amounts and names of payees shall be filled in either with pen and ink or with the needle-point typewriter, which perforates the paper, and prohibits the use of the ordinary typewriter for the purpose, is hereby amended so as to permit the use of the ordinary typewriter with plain type or rubber stamps for filling in names and amounts on warrants and checks, provided such warrants and checks are written on the protective surface-tinted blanks furnished by the Treasury Department. Only typewriter record ribbons, writing black or blue, the ink of which must be heavy and of the most permanent nature, or stamp pads inked with a permanent heavy black ink, shall be used for the purpose, so as to secure clear, well-inked impressions, which can not be easily erased without removing the protective surface tinting at the same time. FRANKLIN MACVEAGH, Secretary. Hawaiian Islands excepted from provisions of Treasury Department Circular No. 5, dated January 9, 1913. [Circular letter.] TREASURY DEPARTMENT, OFFICE OF THE SECRETARY, Washington, February 28, 1913. To disbursing officers of the United States, assistant treasurers, designated depositary banks, and others concerned: You are advised that on January 30, 1913, the Secretary of the Treasury excepted the Hawaiian Islands from the operations of Treasury Department Circular No. 5, dated January 9, 1913, by cablegram addressed to the cashier, First National Bank of Hawaii, Honolulu, Hawaii, as follows: Circular 9 amended until further notice. Hawaii and your bank treated like Philippines under paragraph 10. Inform disbursing officers. Accordingly deposits to the official credit of disbursing officers stationed in the Hawaiian Islands who have no other depositary account shall be made with the First National Bank of Hawaii as heretofore, and such officers shall draw their checks on that bank as heretofore. The First National Bank of Hawaii shall pay warrants and checks drawn on the Treasurer of the United States as provided in paragraph 3 of circular No. 5. R. O. BAILEY, Assistant Secretary. Transfer of funds from official credit of a disbursing officer to credit of Treasurer of the United States. [Circular letter.] TREASURY DEPARTMENT, OFFICE OF THE SECRETARY, Washington, February 28, 1913. To disbursing officers of the United States and others concerned: Whenever a disbursing officer having funds on deposit to his official credit with the Treasurer of the United States desires to pay such funds into the Treasury, either as revenue or as a repayment to an appropriation, he shall draw a check on the Treasurer of the United States to the order of the treasurer, an assistant treasurer, or an active designated depositary bank as may be most convenient, showing that the amount is "for deposit to the credit of the Treasurer of the United States on account of (state specifically on what account deposit is made)." The check shall be sent to the treasurer, assistant treasurer, or active designated depositary bank in whose favor drawn. The treasurer, assistant treasurer, or bank shall issue the usual certificates of deposit, indorse the check "Credited as directed," charge the check in the daily schedule of warrants and checks paid, and credit the certificate of deposit in the regular transcript of the general account of the Treasurer of the United States. R. O. BAILEY, Assistant Secretary. |